Vaults are secure, deal-specific data rooms for controlled file sharing with external parties in Lev.
Overview
A Vault is a shared space on a deal that holds the files you've chosen to share externally. Lev creates one called Deal Room on every deal automatically, so you can share files on a brand new deal without setting anything up.
Create more when you want a different set of files in front of a different group. There's no limit, and every Vault belongs to one deal.
New to Vaults? Start with What are Vaults.
The Deal Room
Every deal starts with a Vault called Deal Room from the moment it's created. It's there so you always have a space to share a memo or basic materials with lenders, brokers, equity partners, or anyone you launch a deal with. There's nothing unique about it — it behaves like any Vault you create yourself and you can rename it if you’d like.
For a low-maintenance deal, the Deal Room is all you need — one place to share files with every lender, no extra Vaults. For anything more layered, see when to create more than one.
Create a Vault
- Open the deal. Click into the deal the Vault should live on. Vaults belong to a single deal, so the right context matters here.
- Go to Vaults. Open the Vaults tab to see every Vault on the deal, including the Deal Room.
- Pick how to start. Alongside the existing Vaults you'll see three options:
- Intake Vault — for requesting and managing files from the borrower or another company. It is set up for collecting rather than sending.
- Closing Vault — for the closing documents you'll share with the winning lender and counsel.
- Blank Vault — an empty Vault, not shared with anyone yet.
- Name it. Give it a short name that says who it's for — Large Banks, Credit Unions, Borrower Intake. You can rename it at any time.
Adding files
Add files from inside the Vault, or straight from an email you're writing — click the Vault link in the composer and open the Files tab.
One file can sit in several Vaults and you manage it in one place. Folders inside a Vault are independent of your deal folders, so you can organize the same files differently for different audiences.
Full detail lives in the Files docs:
Pin a featured file
You can pin one file to the top of a Vault as a presentation-ready cover — usually the memo or the OM. It's the first thing someone sees when they open the Vault.
- Open the Vault.
- In the Files table, click
⋮next to the file. - Choose Set as featured, or Remove as featured to clear it.
Featuring a file only affects the Vault you're in. The same file can be featured in one Vault and not another.
Leaving it empty is fine. You'll see a prompt to set one or generate a memo, but visitors don't — for them, the section isn't there and the Vault opens on the files table.
Collecting files instead of sending them
If the point of the Vault is getting documents from someone — a borrower, counsel, a third party — add a checklist. You request specific documents, see what's arrived, and chase what hasn't.
Start with What are checklists, or follow the deal intake walkthrough end to end.
Next: Sharing a Vault
Next: Vault visitor experience