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Create a Vault

Create vaults to organize and share different sets of files with specific lenders or groups.

Updated December 2025
Vaults

Overview

A Vault is a shared space on a Deal that contains the files you choose to share externally. Lev automatically creates a Vault named "Deal Room" on every Deal by default, and you can create additional Vaults to control which files each recipient can access. You can learn more about when we recommend creating new Vaults in our article on Best Practices for Creating and Sharing Vaults.

Create a new Vault

Create a Vault when you need to share a different set of files with a specific lender or group.

  1. Open the Deal

    From your dashboard, click into the deal you want the new Vault to live on. Every Vault is scoped to a single deal — so the right context here matters.

  2. Go to Vaults

    In the deal's left sidebar, click Vaults to open the list of every Vault on this deal, including the default Deal Room Vault.

  3. Click Create New Vault

    At the end of the Vault list you'll see a Create New Vault card. Click it to open the new-Vault dialog.

  4. Name the Vault and save

    Give the Vault a short, descriptive name (for example Large Banks or Credit Unions) and click Save. You can rename it at any time.

    Next up: add and organize files in the Vault, then configure share settings before you send it out.

    The new Vault now appears in the Deal's Vault list — ready for you to add files and configure share settings.

The default "Deal Room" Vault

Every Deal has a default Vault called "Deal Room" for you to add basic Files like a Memo to share with all Lenders when you launch your Deal. This way you can share files quickly and easily without ever having to create a Vault.

But it is totally up to you if you want to use the Deal Room or not. There is nothing unique about this Vault compared to any Vault you create on your own, and you can rename this Vault at any time. For a very low-touch and low-maintenance workflow, you can use the Deal Room as the single place to share Files with every Lender on your deal, without ever creating additional Vaults. You could also choose to create different Vaults for different types of Lenders (like Large Banks vs Credit Unions) to share unique documents with different groups — it is totally up to you! We've outlined some Best Practices for Creating and Sharing Vaults to help you get started.

More in this section
Collaborating on Checklists with External Parties
Share a Vault with borrowers, lenders, counsel, and other parties so they can see the Checklist, upload files, and comment—based on View only or Full access.
Requesting Files
Send file requests from a Vault Checklist, track replies and uploads, and use automated follow-ups and the task activity log.
Vault Impact on Deals
When we introduced Vaults, we migrated your existing Deal Rooms to Vaults.
Share a Vault Link
Adding a Lender to a Vault is what grants them access to view Files you've added to the Vault, but they won't actually have access until you have sent them their link. The only way that a link to a Vault may be included in an email without your knowledge is if you have Automated Followups setup to include a Vault Link.